What’s Included

Accommodations

HUNGARY/ROMANIA: Single or shared rooms with own bath in village guesthouses. One double bed or two twin beds and own bathroom.

ESTONIA: Hotel and guesthouse rooms with one double bed or two twin beds and own bathroom.

PORTUGAL: Hotel near Ponte de Lima for the Viana tour and 4-star hotels in Lisbon and Évora. Single room with one double bed or shared room with two twin beds and own bathroom.

SPAIN: Single or shared room in 4-star hotels. One double bed or two twin beds and own bathroom.

Three meals per day

Three meals per day are included with a few exceptions during free time and other circumstances, such as our return meal on the last day of the Transylvania. Please refer to specific tour itinerary. Breakfast will always be taken at the house or hotel. Lunches and dinners will be a mix of meals at the hotel with local restaurants in conjunction with workshops and outings. Water is included with meals. Alcohol is at your expense unless indicated on the itinerary (with meal or wine tasting).

Ground Transportation

ThreadWritten (referred to as TW) provides all participants transportation to and from our meeting point in Budapest, Lisbon, Tallinn, or Madrid (apart from our first afternoons in Budapest and Madrid for sightseeing) and the tour guesthouses or hotels, and all activities during the week. Even if the participant is not taking part in an event, they are welcome to travel with the group. If the participant would like to visit another location or attraction apart from planned group activities, they will be responsible for their own transportation.

Workshop Materials

Embroidery thread, needles, fabric, and other materials for workshops will be included. Feel free to bring your favorite supplies including embroidery hoops (They don’t use them in Portugal or Romania), and your own project in progress for travel or time on your own. If you usually use a magnifier or special light, please consider bringing packable versions with you (I can make recommendations if needed). Our days are very full but you may have a little energy for some stitching time in the evening.

What’s Not Included

Travel Insurance

ThreadWritten requires that all guests obtain travel insurance that provides cover for accidents, personal injury, loss of luggage, and cancellation of their itinerary. There are risks involved with any kind of travel. You are voluntarily participating in these activities with the knowledge that there are significant dangers involved, and you hereby agree to accept any and all risks. TW is not liable for personal injury, death, damage to property, or other loss whether arising from accident, the behavior of a fellow traveler, cancellation, delays, or any other matter beyond our control.
Guests must provide proof of insurance 30 days before the tour start date.

Transportation

ThreadWritten fees do not include any air, land, or sea transportation prior to meeting in Budapest, Lisbon, Tallinn, or Madrid respectively. Participants are responsible for arranging their own airport transfer to our meeting point and back home at the conclusion of their stay. ThreadWritten does not recommend any specific transportation provider, and cannot be held responsible for any delays encountered during your travel, even if they cause you to miss part or all of your stay. No refund will be given for any portion of ThreadWritten services missed due to travel interruptions or delays. Having travel insurance mitigates any potential issues.

Food

Any other additional food consumed outside of the group meals is the participant’s responsibility.

Incidentals

Any expenses incurred by a participant in free time, when visiting an event, or participating in a group activity that are not explicitly mentioned in “What’s Included” (above) are the responsibility of the participant. This includes, but is not limited to, phone and outside internet fees, bicycle rental, souvenirs, personal items, medical expenses, and other expenses of a personal nature. Gratuities for the guide and driver are not included in the tour fee.

Important Considerations

Health and Mobility

Notifying ThreadWritten of any health conditions or mobility issues is mandatory to ensure that the trip is a good match and that the participant will be both safe and comfortable engaging in the itinerary with the group. Please thoroughly read the tour itinerary, noting the number of nights in one city or movement from one location to the next. Email Sarah with any questions. TW reserves the right to exclude any participants it deems unfit for travel at its sole discretion.

It is your responsibility to ensure that you meet all health entry requirements, obtain the recommended vaccines, take all recommended medication, and follow all medical advice in relation to your travels. 

ThreadWritten reserves the right to mandate masking, testing, quarantine or remove any participant who shows signs of illness during a tour. Removal or quarantine of guests for any health-related reasons is at the sole discretion of TW. Any costs incurred for medical assessments, diagnosis and/or any other medically related charges such as quarantining, arranging separate transportation or accommodation are the participant’s responsibility to pay and are due at time of service.

Should a shared-room participant seek a single room due to illness or other circumstances during the tour, TW will make their best effort to accommodate them. Any related expense will be the responsibility of the participant and due immediately.

Personal Responsibility

You accept responsibility for yourself and your belongings and any damage or loss caused by you or your negligence or misconduct. Full payment for any such damage or loss (reasonably estimated if not precisely known) must be paid at the time of request from ThreadWritten, the accommodation owner or manager, or other supplier. You indemnify ThreadWritten for from any claim, including legal fees to defend such claim, made against TW related to your personal conduct. 

Pre/post-retreat arrival and departure planning

I recommend arriving at our meeting point city a day or two before the tour begins so you can get acclimated. You may want to extend your trip a few extra days after the retreat ends, as well. ThreadWritten does not provide hotel arrangements outside of the retreat itself but will gladly inform and advise.

Payment

Deposit: $1000 is due upon registration to reserve your place. The deposit is not refundable.

The remaining payment is due 90 days before the retreat start date.

Cancellations

How to Cancel

You must cancel your registration in writing by postal mail or email. The effective date of cancellation will be the date of receipt of letter or email.

Email cancellations to sarah@threadwritten.com.

Mail Cancellations To:
Sarah Pedlow / ThreadWritten
Hulkstraat 16D
3024 VS Rotterdam
The Netherlands

Cancellations are subject to the following fees:

The $1000 deposit, due upon registration, is nonrefundable.

No refunds will be issued for cancellations received 45 days before arrival.

If you are owed a refund of fees paid, it will be transferred within 30 days of receipt of your cancellation notice.

If ThreadWritten is forced to cancel a trip for any unforeseen circumstance beyond reasonable control, such as, but not limited to, acts of nature, health epidemic or pandemic, war, earthquake, flooding, etc., ThreadWritten will give the Tour Participant options for a credit or refund of the final trip payment. Participants’ deposits are non-refundable and cover deposits paid to suppliers.

TW reserves the right to cancel any retreat at any time for any reason, including if there are too few participants, or if the quality of the trip or the safety of travelers is judged to be compromised. In such cases, a refund of full payment, received by ThreadWritten shall constitute full and final settlement. If ThreadWritten cancels due to low enrollment, your deposit will be refunded. I recommend waiting to purchase your flights or related travel arrangements until final payments have been made and the trip is confirmed.

Again, travel insurance is required to attend. It protects your investment in the tour and your transportation costs.

If, for any reason, a Tour Participant leaves a trip once it has begun, ThreadWritten is not obliged to issue any refund, credit, or compensation.