Gather and Stitch Retreat - TERMS and CONDITIONS

What’s Included

Accommodations in a renovated 1892 farmhouse.
Six participants may share 3 bedrooms (2 double beds/room). Three rooms (called “single”) have one double bed suitable for one person, or a couple. Each room has its own bathroom. ThreadWritten will match you up unless you indicate a traveling companion on your registration form.

Three meals per day.
Three meals per day are included with the exception of lunch during free time in Viana do Castelo. Breakfast will always be taken at the house. Lunches and dinners will be a mix of restaurants in nearby cities with meals at the house in conjunction with workshops.

Ground Transportation.
ThreadWritten provides all participants transportation to and from Lisbon and the retreat guest house and all activities during the week. Even if the participant is not taking part in an event, they are welcome to travel with the group. If the participant would like to visit another location or attraction than the group, they will be responsible for their own transportation.

Workshop Materials.

Embroidery thread, needles, fabric and other materials for workshops will be included. Feel free to bring your favorite supplies including embroidery hoops (They don’t use them in Portugal!), and your own project in progress for travel or time on your own. If you usually use a magnifier or special light, please consider bringing packable versions with you (I can make recommendations if needed). We will have some stitching time in the evening.

What’s Not Included

Travel Insurance
ThreadWritten requires that all guests obtain travel insurance that provides cover for accidents, personal injury, loss of luggage, and cancellation of their itinerary. ThreadWritten is not liable for personal injury, death, damage to property, or other loss whether arising from accident, cancellation, delays, or any other matter beyond our control. Guests must provide proof of insurance.

ThreadWritten fees do not include any air, land, or sea transportation prior to meeting in Lisbon on August 10. Participants are responsible for arranging their own transportation to Lisbon (or may make arrangements to meet the group later that day in the north), and back home at the conclusion of their stay. ThreadWritten does not recommend any specific transportation provider, and cannot be held responsible for any delays encountered during your travel, even if they cause you to miss part or all of your stay. No refund will be given for any portion of ThreadWritten services missed due to travel interruptions or delays. ThreadWritten requires that all of our guests purchase travel insurance.

We will have some light refreshments available at the house however any other additional food consumed outside of the group meals is the participant’s responsibility.

Any expenses incurred by a participant on free time, when visiting an event, or participating in a group activity that are not explicitly mentioned in “What’s Included” (above) are the responsibility of the participant. This includes, but is not limited to, phone and outside internet fees, bicycle rental, souvenirs, personal items, medical expenses, and other expenses of a personal nature.


Deposit: $900 due upon registration to reserve your place. The deposit is not refundable.

Remaining payment of either $2000 (shared room) or $2400 (single room) is due by May 1st, 2019.

If you attend with your spouse or partner who embroiders, you may share a single room each paying the shared room rate of $2900. Please email me about the non-workshop participant discount for accompanying partners who will not be stitching with us.


How to Cancel

You must cancel your registration in writing by US Mail or scanned signed document attached to email. Cancellations cannot be accepted by phone or email message. The effective date of cancellation will be the postmark on your letter of notification or the date of receipt of scanned document.
Mail Cancellations To:
Sarah Pedlow / ThreadWritten
219 John St. #2
Oakland, CA 94611

Email signed, scanned documents to

Cancellations are subject to the following fees:

The $900 deposit, due upon registration, is nonrefundable.

No refunds will be issued for cancellations received after June 27, 2019, 45 days before arrival.

If you are owed a refund of fees paid, it will be mailed within 30 days of receipt of your cancellation notice.